Here are some common responsibilities of an office assistant:
- Clerical tasks: Answering phones, taking and delivering messages, sorting and sending mail, and maintaining files
- Inventory management: Keeping track of office supplies and ordering new materials as needed
- Event planning: Coordinating meetings, conferences, and promotional activities
- Travel arrangements: Booking accommodations and reservations as needed
- Equipment maintenance: Arranging repairs and ensuring equipment is operable
- Communication: Handling emails, faxes, and inquiries, and relaying messages to relevant personnel
- Document preparation: Preparing, editing, and distributing documents, reports, and correspondence
- Data management: Organizing and maintaining databases, spreadsheets, and records
- Support: Providing ad hoc support to staff members and departments, such as organizing on-site and off-site team events